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November 04
6 Tips for Retreat Planners When Choosing a Location


Following are six tips from event specialists for choosing the right location for your retreat/meeting:


1. Reach out and don't be afraid to go after the city you want, but keep your cards close and do your shopping first. Don't declare your top choices right away. - Stephen Hahn, Marriott International

2. Don't base site selection entirely on price. You'll always find people who are prepared to underprice their services just to get business. But how good and reliable are they? Next time you're tempted to make a buying decision based entirely on price, think again. - Susan Friedmann, "Meeting & Event Planning for Dummies"

3. Always stop in to check out the public restrooms in the hotel or facility. - Stephanie Hudson, Providence Events

4. Before contracting a hotel or convention center, ask if it utilizes a union labor force and specifically which departments are in the unions. - Monica Compton, Pinnacle Productions, Inc.

5. If a destination or property is new to you, go beyond the site visit tour and really experience a property, putting yourself in your attendees' shoes. If possible, visit on your own and spend some time in the lobby. - Cynthia Rich, independent planner

6. Anything can look beautiful on the Internet, but it's only by visiting that you realize the after-golf luncheon you're planning will be held in a tent in the parking lot and not an actual clubhouse. If you can't make an inspection trip before the meeting, ask a local member for his or her recommendations. - Mike Sorem, National Technical Investigators Association

Find more tips see http://goo.gl/h8vox.

(Reprinted by permission from Connect Magazine (@ConnectMeetings), Collinson Media and Events (@CollinsonMedia), January, 2011)


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